Receive and track samples
Every sample gets a unique ID, a storage location and a QR label to print and scan. A board shows what has been received, what is in testing and what is closed.
Lab · samples · results · equipment
Samples, tests and results your clients can trust.
Receive samples against requests, record results with calculations that are checked, and release them only after review and signature. Equipment, reagents and training sit in the same workspace, with an audit trail on every record.
How it works
From the sample at the door to the signed report.
Built from ordinary tables, so you add the columns your methods need. The starting templates cover the parts every lab shares.
Record results that are checked
Results sit beside their specification limits, and formulas calculate the outcome so nobody retypes a pass or fail. Reagents and standards are recorded with their lots and expiry dates.
Review, sign and release
A second person reviews and signs before a result is released. The signature records its meaning, the released version is locked, and a change means a new version with the old one kept.
Samples
Know where every sample is, and what stage it's at.
Move samples across the board as work progresses, and open any one to see its requests, results and history together. Scanning a label opens the sample, wherever you are in the lab.
- Unique sample IDs generated for you, with a QR label on each
- Storage locations and conditions recorded with the sample
- Requests linked to the samples and results that answer them
- A QR label scan opens the sample on any phone or computer
Equipment and reagents
Trust the instrument, and the reagent, behind each result.
Keep calibration and maintenance dates beside the equipment, and reagents and standards with their lots and expiry. When something is due or expiring, its owner is reminded before it affects a result.
- Equipment with calibration and maintenance due dates on a calendar
- Reagents and reference standards with lots, expiry and storage
- Training records for the people who run each method
- Signed PDFs for clients, and expiring links to the raw files
How it supports your standard
The questions an assessor asks about lab records, and what answers them.
Qualsted gives you the controls and the records; your methods, procedures, training and validation of your own configuration complete the picture.
| Requirement | How Qualsted helps |
|---|---|
| ISO/IEC 17025 §7.5 · §8.4 | Technical records and control of records. Changes are tracked to the person and time, and earlier values stay on record. |
| ISO/IEC 17025 §6.4 | Equipment. Calibration and maintenance dates with owners, reminded before they lapse. |
| ISO/IEC 17025 §7.8 | Reporting of results. Results reviewed and signed before release, and signed PDFs for the client. |
| 21 CFR 11.10(e) · 11.50 | Audit trail and signatures. A server-recorded history of who did what, and signatures that show the signer, time and meaning. |
Templates
Start from these, installed in one click.
Working processes with signatures, reminders and views set up, as ordinary tables and pages you can change.
Test requests and reports (ISO/IEC 17025)
Customer test requests reviewed before work starts, and test reports authorized by a signature before they're released, linked to each other, with reminders before a report is due.
- Test requests 13 columns · IDs like REQ-0001 · signed: Request reviewed by
- Test reports 8 columns · IDs like RPT-0001 · signed: Authorized by
- Reminder: Report due in 2 days
ISO/IEC 17025 §7.1 · ISO/IEC 17025 §7.8 · ISO/IEC 17025 §7.5
Sample log and results
Receive samples with unique IDs and storage locations, record test results against specifications (pass or fail is calculated), and have them reviewed.
- Samples 10 columns · IDs like SMP-0001
- Results 12 columns · IDs like RES-0001 · signed: Reviewed by
- Reminder: Report due tomorrow
ISO/IEC 17025 §7.4 · §7.5 · §7.8 · 21 CFR 211.194 · GLP (21 CFR 58)
Equipment and calibration
An equipment register with calibration records reviewed by Quality, and reminders two weeks before calibration falls due.
- Equipment 8 columns · IDs like EQ-0001
- Calibrations 9 columns · IDs like CAL-0001 · signed: Reviewed by
- Reminder: Calibration due in 14 days
- Reminder: Calibration overdue
21 CFR 211.68 · FDA QMSR (21 CFR 820) · ISO 9001 §7.1.5 · ISO/IEC 17025 §6.4 · ISO 13485 §7.6
Training records
Who was trained on what, when, and by whom, with trainee and trainer sign-off and reminders when training falls due.
- Training records 10 columns · IDs like TRN-0001 · signed: Trainer sign-off
- Reminder: Training due in 7 days
- Reminder: Training overdue
21 CFR 211.25 · FDA QMSR (21 CFR 820) · ISO 9001 §7.2 · ISO 13485 §6.2 · ISO/IEC 17025 §6.2
Nonconformances
Product or material that doesn't meet requirements: identify it, decide its disposition, and get it approved.
- Nonconformances 14 columns · IDs like NC-0001 · signed: Disposition approved by
- Reminder: Nonconformance due in 3 days
- Reminder: Nonconformance overdue
ISO 9001 §8.7 · ISO 13485 §8.3 · FDA QMSR (21 CFR 820) · AS9100 §8.7 · IATF 16949 §8.7
Questions
What labs ask.
Is this a LIMS?
It covers what many labs use a LIMS for: samples, requests, results, equipment and reagents, with review and signatures. It's a flexible workspace rather than a fixed product, so you shape the records to your methods. It doesn't drive instruments or replace specialist software for chromatography or sequencing data.
Can results be calculated automatically?
Yes. Formula columns calculate values such as whether a result is within specification, and the calculation is part of the record.
Can we bring in our current sample list?
Yes. Import samples and results from CSV or Excel files; large imports run in the background while people keep working.
Can clients see their own results?
You can send clients a signed PDF, or an expiring link to a file. Access inside the workspace is limited to the people you invite, with free viewer seats for read-only access.
Does it help with ISO/IEC 17025 audits?
It supplies the records an assessor looks for: controlled technical records, equipment and calibration, signed results and a full history. Your quality manual, procedures and validation of your own configuration complete the picture.