Ask how to do anything
“Where is the filter button?” “How do I set a reminder before calibration is due?” Answers name the exact buttons and menus, from the product's own guide.
AI assistant · add-on
An assistant that knows your records, and never signs for you.
Ask how to do anything in Qualsted, ask about your own tables, get a chart in seconds, and catch up on a long deviation without reading every comment. It works only with what you're allowed to see, suggests instead of deciding, and every use is logged for your admins.
$15 per user/month
Shown in every demo
Your data isn't used to train models
Chart open CAPAs by owner, and are there any sorts on the CAPA Log views?
Here are the open CAPAs by owner. The Open CAPAs view sorts by Due (earliest first); Board has no sort.
Add to a pageOpen CAPA Log
Written by AI: check it before relying on it.
✓Read-only by design
It suggests; you apply
It suggests; you apply
What it does
Less hunting, less typing, more time on the work.
Five things people ask for every day, built into the places they already work.
Ask about your tables
“Which views of the CAPA Log have a filter?” “What automations run on Deviations?” It looks up the columns, views, sorts and automations of the tables you can see.
Charts in one sentence
“A bar chart of deviations by area.” “Total hours by status.” The chart appears in the conversation with live numbers; add it to a page as a dashboard.
Summarize a long record
A deviation with forty comments and a long history? Get what happened, where it stands and what's still open in a few lines. Nothing is saved to the record.
Describe a filter in words
Type “open CAPAs due this month owned by me” and the filter fills itself in, with real dates and options, for you to check and apply.
Columns for a new table
Say what the table will track (“supplier audits: who, when, outcome, follow-ups”) and tick the suggested columns, with sensible types and status stages.
Record summary
Catch up on any record in seconds.
Open a record and choose Summarize. The assistant reads its fields, comments and history, the same ones you can see, and writes a short brief for a colleague who hasn't read it.
- What happened, key dates and people, where it stands
- “Open points” at the end, or “none found”
- Only facts in the record; when something isn't there, it says so
- Shown on screen only: the record itself never changes
- Freezer F-03 alarmed at 02:14 on Oct 2; night shift silenced it without moving stock.
- 14 sample boxes were above −70 °C for about 3 hours; R. Okafor quarantined them on Oct 2.
- Impact assessment by QA: 9 boxes released, 5 pending stability data.
- CAPA-0061 opened for alarm-response training.
Open points: stability results for 5 boxes; root cause sign-off.
Written by AI: check it against the record before relying on it.
Assist, never decide
Built for regulated work, not bolted on.
The draft EU GMP Annex 22 keeps generative AI out of GMP-critical decisions. Qualsted's assistant was designed that way from the start.
| Concern | How the assistant handles it |
|---|---|
| Decisions | It never decides. It doesn't approve, sign, reject, close records or assign root causes. People do, with their own signature. |
| Changes | It never changes anything on its own. Filters, columns and charts are applied by the person, through the same checked, audited actions as doing it by hand. |
| Access | It sees only what you can see. Every lookup goes through your own permissions; tables and records you can't open don't exist for it either. |
| Accountability | Every use is logged. Admins see who used it, for what, when, its size, and whether the result was used. The text itself isn't stored. |
| Your data | Not used to train models. Content goes to Anthropic, our listed AI sub-processor, only when someone with a seat asks a question. |
| Who can use it | Only people you give a seat. Admins assign seats; without one, the assistant doesn't appear. Viewers and API keys can't use it. |
Pricing
Buy seats for the people who'll use it.
The assistant is an add-on to either plan. Buy as many seats as you need, say 4 or 5, and give them to people in Settings → People. Move a seat from one person to another at any time.
AI assistant
$15per user / month, billed annually
Help and questions about your tables, charts, record summaries, filters from words and suggested columns.
Without it
$0the Help guide is free for everyone
Every workspace has a searchable help guide. Companies whose policies don't allow AI simply don't buy seats: nothing is sent anywhere.
Questions
What quality teams ask about AI.
Is it safe to use AI on GxP records?
The assistant only reads and suggests; it can't change, sign or approve anything. Anything you apply goes through the normal actions, with the same validation, permissions and audit trail. That keeps it out of GMP-critical decisions, as the draft Annex 22 expects. Treat its answers like a colleague's notes: helpful, and checked before relying on them.
Is our data used to train AI models?
No. Record content is sent to Anthropic, our AI sub-processor, only when someone with a seat asks a question, and it isn't used to train models.
Can it see records I can't?
No. Every lookup runs with your own permissions, so it sees exactly what you can see and nothing more.
How do we know who used it?
Admins have a log of every use (who, which feature, when, size, and whether the result was used) in Settings → Workspace → AI assistant. The text itself isn't kept.
Will it write our investigations?
Not today, on purpose. It summarizes what's already in a record and helps you find and chart information, but the investigation and its conclusions stay with your people.
Can we switch it off?
It's only on for people you give a seat. With no seats, nothing is sent and the assistant doesn't appear; the help guide is still there for everyone.
See it on your own records
Ask it about your first table today.
Ask for the assistant in your demo, and we'll try it on a table built from your own process.